2007 Board of Governors Meetings

February 16, 2007 (Special Meeting)

February 19, 2007 (Special Meeting)

March 12, 2007

April 9, 2007

April 30, 2007 (Insurance Workshop Meeting)

May 14, 2007

May 31, 2007 (Special Meeting)

June 11, 2007

July 2, 2007 (Special Meeting)

July 9, 2007

August 13, 2007

September 17, 2007

October 15, 2007

November 12, 2007

December 10, 2007

THE “ANNUAL BUDGET MEETING” AND THE “MEETING OF THE BOARD OF GOVERNORS” OF THE GALLEON CONDOMIUM APARTMENTS, INC. ON MONDAY, DECEMBER 10, 2007 AT 7:30 P.M. IN THE ARMADA ROOM

AGENDAS

If any Owner requests information from a Board member or a Committee Chair on agenda items, please submit your question, in writing, to the office at least three (3) business days before the meeting.

The Annual Budget Meeting Agenda

1. Annual Budget Meeting called to order at 7:30pm.
2. Roll call
3. Treasurer’s Report
4. Motion to approve the Proposed 2008 Annual Budget. (Open discussions)
5. Vote to adopt the 2008 Annual Budget by the Board of Governors.
6. Adjournment

The Board of Governors Meeting Agenda

1. Board of Governors’ Meeting called to order.

2. Roll Call

3. Reading of the minutes of the November 12, 2007 BoG meeting.

4. Treasurer’s Reports
a.) Financial Report b.) Collections

5. Committees’ Report
a.) Building (posted Mtg. 11.20)
b.) Communication

c.) Decorating (posted Mtg. 11.15)

d.) Grounds (posted Mtg. 11.28)

e.) Maint/Hsekping (posted Mtg. 11.21)

 f.) Screening (Mtg. 12-3)

g.) Security

6. Manager’s Report
a.) Review issues of 2007 and the upcoming 2008 year.

7. Unfinished Business

8. President Comments
a.) Report the count of the votes for a “Wet” or “Dry” Circle Feature.
b.) 2008/09 Board of Governors Elections held at the February 1, 2008 Annual Meeting.

9. Other matters that may properly come before The Board of Governors.

10. Adjournment

Refreshments will be served by the Social Committee in the Lugar Room after the Board Meeting.
_________________________________________________________________________

MEETING OF THE BOARD OF GOVERNORS OF THE GALLEON CONDOMINIUM APTS, INC. ON MONDAY, NOVEMBER 12TH, 2007 AT 7:30 P.M. IN THE ARMADA ROOM

AGENDA

1. Meeting called to order at 7:30pm.

2. Roll call.

3. Reading of the minutes of the October 15th, 2007 Board Meeting.

Owners requesting information from a Board member or a Committee Chair on Agenda items, please submit your question in writing to the office 3 days before this meeting.

4. Reports:
i) Treasurer’s Report
a.) Financial Report
b.) Delinquent Collections

ii) Building Committee (10.30.07 Meeting)
a.) Report

iii) Decorating Committee (10.16.07 Posted Meeting)
a.) Report

iv) Grounds Committee (10.22.07 Posted Meeting)
a.) A Water Feature for the Circle area as displayed.

v) Security Committee (10.31.07 Posted Meeting)
a.) Report

vi) Social Committee (10.25.07 Posted Coffee Social for the 2005 Wilma Anniversary)
a.) Report

vii) Manager’s Report
a.) Property, Personnel
b.) Construction Update
c.) Screen around the Cooling Towers

5. Unfinished Business

6. President’s Comments
a.) Guitar Pavers for the West parking areas including the “Plan B” design concept at the front of the property.

7. Other matters that may properly come before the Board

8. Adjournment

Refreshments will be served by the Social Committee in the Lugar Room after the Board Meeting.

________________________________________________________________________

MEETING OF THE BOARD OF GOVERNORS OF THE GALLEON CONDOMINIUM APTS, INC. ON MONDAY, OCTOBER 15TH, 2007 AT 7:30 P.M. IN THE ARMADA ROOM

AGENDA

1. Meeting called to order at 7:30pm.

2. Roll call.

3. Reading of the minutes of the September 17, 2007 Board Meeting.

(Owners requesting information from a Board member or a Committee Chair on Agenda items, please submit your question in writing to the office 3 days before this meeting.)

4. Reports:

i)Treasurer’s Report (9.27.07 Finance Meeting)

a.) Delinquent Collections
b.) Financial Report
c.) Preparing the 2008 Budget

ii)Building Committee

a.) Construction updates

iii)Communication Committee

iv)Decorating Committee

a.) Drapes

v)Grounds Committee

vi)Maintenance/Housekeeping Committee (9.19.07 Meeting)

a.) Star Employee Award announced for the 3rd Quarter

vii)Security Committee (9.19.07 Meeting)

viii)Social Committee

a.) A Social Event on Sunday, October 7th.

ix)Manager’s Report

a.) Property, Personnel and Rules

5. Unfinished Business

6. President’s Comments

a.) Address issues from the Galt Mile President’s Meeting

7. Other matters that may properly come before the Board

8. Adjournment

Refreshments will be served by the Social Committee in the Lugar Room after the Board Meeting.
_________________________________________________________________________

MEETING OF THE BOARD OF GOVERNORS OF THE GALLEON CONDOMINIUM APTS, INC. ON MONDAY, SEPTEMBER 17TH, 2007 AT 7:30 P.M. IN THE ARMADA ROOM

AGENDA

1. Meeting called to order promptly at 7:30pm

2. Roll call

3. Reading of the minutes of the Board Meeting of August 13, 2007.

(Owners requesting information from a Board member or a Committee Chair on Agenda items, please submit your question in writing to the office 3 days before this meeting.)

4. Reports:

i)Treasurer’s Report

a.) Delinquent Collections
b.) Financial Report

ii)Building Committee

iii)Communication Committee

iv)Decorating Committee

v)Grounds Committee (8.16.07 & 9.12.07 Meetings)

vi)Maintenance/Housekeeping Committee (8.15.07 Meeting)

vii)Security Committee (8.22.07 Meeting Postponed)

viii)Social Committee

ix)Manager’s Report

5. Unfinished Business

6. President’s Comments

7. Other matters that may properly come before the Board

a.) Demand Letter

8. Adjournment

Refreshments will be served by the Social Committee in the Lugar Room after the Board Meeting.
_________________________________________________________________________

MEETING OF THE BOARD OF GOVERNORS OF THE GALLEON CONDOMINIUM APTS, INC.
ON MONDAY, AUGUST 13TH, 2007 AT 7:30 P.M. IN THE ARMADA ROOM

AGENDA

1. Meeting called to order promptly at 7:30pm

2. Roll call

3. Reading of the minutes of the Board Meeting of July 9, 2007

(Owners requesting information from a Board member or a Committee Chair on Agenda items, please submit your question in writing to the office 3 days before this meeting.)

4. Reports:

i)Treasurer’s Report

a.) Delinquent Collections
b.) Financial Report

ii) Building Committee (July 31, 2007 Meeting)

a.) Pavers, Pool Coping & a Building Report
b.) Painting of the Building

iii)Communication Committee (Aug. 2, 2007 Meeting)

iv)Grounds Committee (No Meeting)

v)Maintenance/Housekeeping Committee (July 18, 2007 Meeting)

a.) Housekeeping and Maintenance Items

vi)Screening (July 19, 2008 Meeting)

a.) Annual Renter for Apt. #1411

vii)Security Committee (July 26, 2007 Meeting)

a.) Resident instructions on “Needs Assist List” on Emergency Alarm
b.) Meeting 8.22.07 with FPL Detective Jackson to review Security
c.) Beach closet cleaned & adding a locked door

viii)Social Committee (No Meeting)

ix)Manager’s Report

a.) Property, Personnel and Procedures

5. Unfinished Business

6. President’s Comments

7. Other matters that may properly come before the Board

a.) MOTION: A Long Range Planning Committee be appointed for the purpose of evaluating current and future needs and appropiate budgetary projections.

8. Adjournment

Refreshments will be served by the Social Committee in the Lugar Room after the Board Meeting.

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MEETING OF THE BOARD OF GOVERNORS OF THE GALLEON CONDOMINIUM APTS, INC.       ON MONDAY, JULY 9TH, 2007 AT 7:30 P.M. IN THE ARMADA ROOM

AGENDA

1. Meeting called to order promptly at 7:30pm

2. Roll call

3. Reading of the minutes of the Board Meeting of 6.11.07 & 7.02.07

{Any questions requesting pertinent information from Board members please submit in writing to the office 2 days before this meeting.}

4. Reports

i)Treasurer’s Report

a.) Delinquent Collections
b.) 3rd Quarter Maintenance due on July 1st, 2007
c.) 2007 Insurance

ii)Building Committee (No June Meeting)

a.) MOTION Crown Fan Paver Design for circle area

iii) Decorating Committee (7.02.07 Meeting )

a.) Report

iv)Grounds Committee (6.19.07 Meeting)

a.) Report

v)Maintenance/Housekeeping Committee (No June Meeting)

a.) “Star Employee” Award announced for 2nd Quarter

vi)Security Committee (6.05.07 & 7.02.07 Meetings)

a.) Report

vii)Social Committee

a.) Event “Summertime Cookout” on June 23rd.

viii)Manager’s Report

a.) Property, Procedures and Personnel

5. Unfinished Business

6. President’s Comments

7. Other matters that may properly come before the Board

a.) 2 MOTIONS to be presented by Bob Sipos

8. Adjournment

Refreshments served by the Social Committee in the Lugar Room after the meeting

_______________________________________________________________________

MEETING OF THE BOARD OF GOVERNORS OF THE GALLEON CONDOMINIUM APTS, INC.
ON MONDAY, JUNE 11TH, 2007 AT 7:30 P.M. IN THE ARMADA ROOM

AGENDA

1. Meeting called to order promptly at 7:30pm

2. Roll call

3. Reading of the minutes of the Board Meeting of 5.12.07

{Any questions requesting pertinent information from Board members please submit in writing to the office 2 days before this meeting.}

4. Reports:

i)Treasurer’s Report

a.) Delinquent Collections
b.) 3rd Quarter Maintenance Payments are due July 1st, 2007

ii)Building Committee (5.30.07 Meeting)

a.) MOTION- Approve a new design of pavers around the circle

iii)Communication Committee (No Meeting, No Report)

iv)Decorating Committee (No Meeting, Report TBA)

v)Grounds Committee (5.16.07 & 5.24.07 Meetings)

a.) Landscape Architect, Tom Laubenthal was retained on May 31st
b.) Pool tiles selected

vi)Maintenance/Housekeeping Committee (5.16.07 Meeting)

a.) Awards for “Star Employees” given each Quarter
b.) Building Storage gets a “Spring Cleaning”

vii)Screening Committee (No Meeting, No Report)

viii)Security Committee (No Meeting, No Report)

ix)Social Committee (5.30.07 Meeting)

a.) Event “Summertime Cookout” on June 23rd.

x)Manager’s Report

a.) Property, Procedures and Personnel

5. Unfinished Business

6. President’s Comments

a.) Wind Insurance Policy
b.) Beach Patrol
c.) MOTION- Owners have Homeowners Insurance, FL 718.111 (11)

7. Other matters that may properly come before the Board

a.) “Galleon’s 40th Year Celebration” – July 19th, 1967

8. Adjournment

Refreshments served by the Social Committee after the meeting in the Lugar Room

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MEETING OF THE BOARD OF GOVERNORS OF THE GALLEON CONDOMINIUM APTS, INC.
ON MONDAY, MAY 14TH, 2007 AT 7:30 P.M.IN THE ARMADA ROOM

AGENDA

1. Meeting called to order promptly at 7:30pm

2. Roll call

3. Reading of the minutes of Board Meeting of 4.09.07

{Any questions requesting pertinent information from Board members are to be submitted in writing to the office before this meeting.}

4. Reports:

i)Treasurer’s Report

a.) Delinquent collections

ii)Audit Committee

a.) 2006 Audit

iii)Building Committee (4.12.07 Meeting)

a.) Construction updates

iv)Communication Committee (4.11.07 & 4.19.07 Meetings)

a.) Web site, Newsletter & Dedicated Community Channel

v)Decorating Committee (4.30.07 Report)

a.) Decorators

vi)Grounds Committee (5.01.07 Meeting)

a.) Landscaping & Water Features

vii)Maintenance/Housekeeping Committee (4.18.07 Meeting)

a.) Building Storage Rooms inspected

viii)Screening Committee (No Report)

ix)Security Committee (4.25.07 Meeting)

a.) Security updates
b.) Crime Prevention Meeting held 04.26.07

x)Social Committee (4.18.07 Meeting)

a.) Event “Pizza Party, Auction/Game Night” held 4.25.07

xi)Manager’s Report

a.) New Work Order procedures
b.) Building overview

5. Unfinished Business

6. President’s comments

a.) Wind Insurance Workshop
b.) Next Board meeting date, June 11th, 2007

7. Other matters that may properly come before the Board

8. Adjournment

Refreshments served by the Social Committee after the meeting in the Lugar Room

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THE BOARD OF GOVERNORS OF THE GALLEON CONDOMINIUM APARTMENTS, INC. WORKSHOP – WIND INSURANCE 

MONDAY, APRIL 30, 2007 AT 7:30 P.M. IN THE ARMADA ROOM

AGENDA

1. Meeting called to order

2. Welcome

Introductions: Alan Chesler, Advanced Insurance Underwriters
Michael Bender, Robert Kaye and Associates, P.A.

3. Roll call

4. President Comments

5. Presentation of “Galt Ocean Mile Self-Insurance Trust” to the BoG by Alan Chesler.

6. Q & A ….by BoG; Michael Bender, Attorney; and Paul Swan, Bldg Mgr.

7. Q & A …by Residents

8. Adjournment

REFRESHMENTS WILL BE SERVED AFTER THE MEETING

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MEETING OF THE BOARD OF GOVERNORS OF THE GALLEON CONDOMINIUM APARTMENTS, INC. ON MONDAY, APRIL 9TH, 2007 AT 7:30 P.M. IN THE ARMADA ROOM

AGENDA

1. Meeting called to order promptly at 7:30pm

2. Roll call

3. Reading of the minutes of Board Meeting of 3.12.07

{Any questions requesting pertinent information from Board members please submit in writing to the office 2 days before this meeting.}

4. Reports

i) Treasurer’s Report

a.) 2nd Quarter Maintenance & Work Orders due April 1st, 2007
b.) Attorney handling delinquent collections

ii) Audit Committee

a.) Status of the 2006 Audit

iii) Building Committee

iv) Communication Committee (3.15.07 Meeting)

v) Decorating Committee (3.16.07 Meeting)

vi) Grounds Committee (3.28.07 Meeting)

vii) Maintenance/Housekeeping Committee (3.28.07 Meeting)

viii) Screening Committee (3.30.07 Meeting)

ix) Security Committee (3.30.07 Meeting)

x) Social Committee (3.19.07 Meeting)

a.) Event “Italian Night” held 3.24.07

xi)Manager’s Report

a.) Overview of construction

5. Unfinished Business

6. President’s comments

a.) Beach Patrol update
b.) Next Board meeting date, May 14th, 2007

7. Other matters that may properly come before the Board

8. Adjournment

(Refreshments will be served after the meeting in the Lugar Room)

_________________________________________________________________________

MEETING OF THE BOARD OF GOVERNORS OF THE GALLEON CONDOMINIUM APARTMENTS, INC. ON MONDAY, MARCH 12, 2007 AT 7:30 P.M. IN THE ARMADA ROOM

AGENDA

•1. Meeting called to order promptly at 7:30pm

•2. Roll call

•3. Reading of the minutes of Special Board Meeting of Feb.19, 2007.

(Board approved railings color, style & height)

•4. Committee Reports. (Chairs’ comments)

* i) Finance Committee, Treasurer’s Report

* ii) Audit Committee

* iii) Screening Committee

* iv) Security Committee

* v) Maintenance/Housekeeping Committee

* vi) Grounds Committee

* vii) Building Committee

* viii) Communication Committee

* ix) Social Committee

* x) Decorating Committee

* xi) Building Manager’s Report

•5. Unfinished Business

•6. President’s comments

* i) Next Board meeting date, 2nd Monday, April 9th, 2007.

•7. Other matters that may properly come before the Board

•8. Adjournment

Refreshments will be served after the meeting

_________________________________________________________________________

A SPECIAL MEETING OF THE BOARD OF GOVERNORS OF THE GALLEON CONDOMINIUM APARTMENTS, INC.ON MONDAY, FEBRUARY 19, 2007  AT 10:00AM IN THE ARMADA ROOM

AGENDA

1. Meeting called to order

2. Roll call

3. Board vote to approve the style & selection of railings on the catwalk.

Residents’ votes counted Feb. 16^th, 2007: Approved Railings: 153 / Remain Lattice: 35

Board’s vote of Feb. 16^th, 2007: Approved Railings: 8 / Against Railings: 1

VOTE FOR RAILINGS PASSED